Group Meeting and Event Planning

Apollo Travel's Meeting and Incentive Travel Department can help streamline the planning of all your events.  We are the official agency for the worlds largest Event Management Company as well as for dozens of corporate associations worldwide. Our professional meeting department can help your company coordinate travel for groups of 10 to 10,000. We can assist with coordinating a regional sales meeting at your local hotel, or the chartering of a cruise for a national sales reward program. We are happy to assist with any of your event planning needs.

We can help increase your control over event planning and program design through our technology and expertise. Apollo Travel’s technology can increase the convenience for meeting attendees to register, review program details, book hotel rooms, car rentals and airline tickets. Our meeting software can be completely customized to fulfill your specific needs and requirements. Attendee registrations are logged, tracked for reporting, and any associated fees can be electronically processed and deposited to your accounts for convenience. Upon registration, the site can interface with an online travel site that hosts hotel room blocks, and uses Cliqbook for all airline and car rental reservations. All meeting discounts are applied within the fare search, and all purchases are tracked to maximize your group incentives. One way your company can utilize our meeting planning technology is to have a customized meeting website hosted by Apollo Travel. 

 

Employees will be able to hyperlink directly to the meeting website from your intranet to automatically register for an event.  Should you need to plan a complex event, information can be downloaded in to your meeting program to provide comprehensive daily agendas, automated sign up for seminars, speaker bios, optional tours, transportation reservations, contests, spa treatments, and even other websites for related information.


You can further reduce your involvement in the daily administration associated with meeting travel by utilizing our reporting technology. Reports include such options as:

  • The names and number of attendees registered for any event and how they will be arriving.
  • Progress on room blocks to help better manage yield and penalties. 
  • Meeting travel manifests to see who is arriving and departing and when.
  • Compare air travel data with room block information to ensure proper dates are reserved. 
  • Online questionnaire to help match roommates with similar preferences.
  • Reports to help coordinate land transfers and assist in consolidating car rentals for those traveling at similar times. 
  • Detailed tracking of all purchases to help meet incentive minimums and earn free tickets, car rentals, and room nights.

Customer Service

For flights, car rentals and hotel reservations, vacation and cruise reservations, call or email.

Customer Care Center:
1-800-915-9283 ext. 1
(local) 312-236-7356 ext. 1

Email: info@travelapollo.com